> ## Documentation Index
> Fetch the complete documentation index at: https://prismeai-legacy.mintlify.site/llms.txt
> Use this file to discover all available pages before exploring further.

# Workspaces Management

> Configure, and control AI workspaces across your organization

The Workspaces Management module in AI Governance provides comprehensive tools for creating, configuring, and controlling all AI workspaces across your organization. This centralized approach ensures proper governance, resource optimization, and security while enabling teams to leverage AI capabilities effectively for their specific needs.

## Key Features

<CardGroup cols={2}>
  <Card title="Workspace Creation" icon="folder-plus">
    Configure new workspaces for various use cases
  </Card>

  <Card title="Configuration Management" icon="sliders">
    Define workspace settings & quota
  </Card>

  <Card title="Usage Monitoring" icon="chart-simple">
    Track workspace utilization & performance
  </Card>

  <Card title="Access Controls" icon="lock">
    Manage user and group access to specific workspaces
  </Card>

  <Card title="Resource Allocation" icon="server">
    Assign and limit interactions for each workspace
  </Card>
</CardGroup>

## Who Uses Workspaces Management?

The Workspaces Management module serves different roles within the organization.

<Tabs>
  <Tab title="IT Administrators">
    IT administrators use Workspaces Management to:

    * Configure workspace environments
    * Implement governance and security policies
    * Monitor resource usage and performance
    * Manage workspace lifecycles
  </Tab>

  <Tab title="Department Leaders">
    Department leaders use Workspaces Management to:

    * Request workspaces for their teams
    * Monitor usage and effectiveness
    * Manage team access to workspaces
    * Allocate resources within department workspaces
  </Tab>

  <Tab title="Operations Teams">
    Operations teams use Workspaces Management to:

    * Monitor workspace performance and health
    * Optimize resource allocation and usage
    * Implement scaling and availability policies
    * Track operational metrics and KPIs
  </Tab>
</Tabs>

## Core Capabilities

### Workspace Listing and Management

Efficiently manage all workspaces across your platform:

* **Centralized Directory**: View all workspaces in a unified interface
* **Search and Filter**: Quickly locate workspaces by name, ID, or type
* **Sorting and Organization**: Arrange workspaces by various criteria
* **Quick Actions**: Access common management functions directly from the list

### Workspace Usage Analytics

Monitor and analyze workspace utilization and performance:

* **Usage Metrics**: Track access counts and interaction volumes
* **User Activity**: Monitor user engagement with each workspace
* **Trend Analysis**: Identify patterns in workspace usage over time

### Workspace Limits and Controls

Implement governance through resource limits and usage controls:

* **Usage Quotas**: Set maximum usage thresholds for workspaces
* **Access Limitations**: Control the number of permitted users

## Best Practices for Workspace Management

<CardGroup cols={2}>
  <Card title="Standardized Naming" icon="tag">
    Implement consistent naming conventions for workspaces
  </Card>

  <Card title="Template-Based Creation" icon="copy">
    Use templates to ensure consistent workspace configuration
  </Card>

  <Card title="Regular Audits" icon="clipboard-check">
    Periodically review workspace usage and configuration
  </Card>

  <Card title="Proper Documentation" icon="file-lines">
    Maintain detailed descriptions and metadata for each workspace
  </Card>

  <Card title="Lifecycle Management" icon="arrows-spin">
    Implement clear processes for workspace creation and retirement
  </Card>
</CardGroup>

## Getting Started with Workspaces Management

<Steps>
  <Step title="Access Workspaces Management">
    Navigate to the Workspaces Management section in the AI Governance dashboard.
  </Step>

  <Step title="Browse existing workspaces">
    Review the list of existing workspaces to understand your current environment.

    Use search and filters to locate specific workspaces based on name, ID, or type.
  </Step>

  <Step title="Configure a workspace">
    Select a workspace to view and edit its configuration settings.

    Adjust settings such as name, description, and profile picture as needed.
  </Step>

  <Step title="Monitor workspace usage">
    Review usage metrics to understand workspace utilization and performance.
    Track metrics such as access counts, interactions, and resource consumption.
  </Step>
</Steps>

## Next Steps

Explore more aspects of the AI Governance platform:

<CardGroup cols={2}>
  <Card title="Workspace Observability" icon="magnifying-glass-chart" href="/products/ai-governance/workspaces-observability">
    Monitoring workspace activities and performance
  </Card>

  <Card title="Users & Permissions" icon="users-gear" href="/products/ai-governance/users-permissions">
    Managing access controls and permissions
  </Card>

  <Card title="Products Management" icon="cubes" href="/products/ai-governance/products-template-management">
    Administering Prisme.ai products
  </Card>
</CardGroup>